Gable Controls & Permissions

Control your workspace access, bookings, & budgets

Easily manage who can book, where they can go, and how much they can spend with Gable’s flexible workspace permissions.
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Gable booking preferences panel showing space type access permissions

Set user roles & permissions

Use Role-Based Access Control (RBAC) to create custom roles with precisely scoped permissions for different users and teams. Automatically assign roles based on HRIS attributes like department, location, or job title, so the right people get access to the right booking and platform capabilities without manual administration.
Gable user management with role assignment and spending limits
Gable budget preferences with company limit and department breakdown

Set spending limits

Set budget and volume limits by department, location, team, or other criteria to keep workplace spend under control. Automatically enforce these limits across bookings so you can track usage and prevent teams from exceeding their allocation.
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Custom approval processes

Customize your booking approval workflows based on location, booking type, cost, or other criteria. Route each booking to the right approver and deliver approval requests through the appropriate channel, so nothing falls through the cracks.
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Gable approval settings with pending bookings queued for admin review
Gable location settings with region filtering and geo-fencing radius

Set boundaries with geofencing

Define geographic boundaries that determine which locations your teams are allowed to book. Restrict specific on-demand spaces within a set radius of your offices to avoid unnecessary bookings and keep employees booking in the right places.
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Integrate with your current tech

Gable integrates with Microsoft Teams, Slack, Microsoft Outlook, and Google Calendar, so your team members can reserve desks and rooms smoothly and efficiently. We work where you work.

What customers have to say

"Our employees are able to connect & collaborate as they need to without us organizing. We just keep an eye on the budget & bookings and there's a sense of autonomy and trust in that.
Josh Bukstein
Director of Workplace
“Having visibility into the types of spaces people book, the hours and days they’re used, means the Workplace Team doesn’t have to police employees—we can create and modify guidelines to meet employees where they are.”
Katie Strain
Head of Workplace & Workplace Tech
“The other solutions we tried didn’t offer much visibility or flexibility. Gable has allowed us to stay on top of managing everything so easily, and it’s much more flexible than any of the alternatives.”
Nikki Chamberlain
HR Program Manager

Inspiring stories,
real Gable customers

How New Relic Centralized Workplace Operations Across 18 Countries with Gable

Kim Camacho
Director of Employee Experience & Community
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Sr. Director of Global Real Estate & Workplace Experience
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How Upwork Enhanced Collaboration and Reduced Workspace Costs by 56% with Gable

Charlotte Johnson
Senior Director, Workplace
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FAQs

Can I set roles for who books, approves, or accesses features?
Yes. Gable lets you assign role-based permissions controlling who can book, who can approve, and who can access specific features on the platform. You define the do's and don'ts by role, so employees get exactly the access they need - no more, no less.
Can I limit budgets by department or location?
Yes. Set spending or volume limits by department, location, or other dimensions so you have full visibility and control over on-demand spend. This gives finance and workplace teams a clear ceiling without manually policing every booking.
Can bookings route to different approvers by channel?
Yes. Gable's custom approval workflows ensure every booking requiring sign-off reaches the right approver through the appropriate channel, whether that's Slack, email, or in-platform. You configure the routing logic once and it runs automatically.
Can I restrict which locations teams are allowed to book?
Yes. Geofencing lets you decide exactly which locations your teams can book. Set boundaries so employees are only booking within approved areas, useful for controlling cost and keeping bookings aligned with company travel or office policy.
Can approvers review and approve multiple bookings at once?
Yes. Approvers can review and act on multiple pending bookings in a single pass rather than approving one at a time, useful for teams with high booking volume where routing every request individually would create bottlenecks. Paired with custom approval workflows, this keeps sign-off fast even at scale.
Can I restrict on-demand spaces near existing offices?
Yes. Geofencing lets you restrict specific on-demand spaces when you already have an office nearby or within a set radius, so employees aren't expensing coworking spend when a company office is a short distance away.

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