Starting a new job is exciting and nerve-wracking in equal measure. A thoughtful welcome message helps ease first-day jitters, sets a positive tone, and shows new hires they made the right choice. Whether you're sending a Slack message, email, or handwritten note, these templates will help you make a great first impression.

Leadership & Mentorship Messages

Use these when you want to position yourself as a guide and resource for your new team member.

1. Welcome, [Name]! As you start this new role, know that we're all here to support you. We're excited to have you on the team and can't wait to see what you accomplish!

2. Congratulations on joining us, [Name]! You were hired for great reasons, and we want you to ask questions, try new things, and learn along the way. That's how the best growth happens.

3. Welcome to the team! Please don't hesitate to reach out anytime. I'd be happy to connect about any questions or insights about this position or the company.

4. Congratulations on this step in your career, [Name]! I remember being new here and would be happy to help you adjust to the role. Reach out anytime!

5. Welcome, [Name]! I'm excited you've joined our team. If you ever need support on a project or have questions, I'm always a call or chat away.

6. Hey [Name], welcome aboard! Starting something new can feel overwhelming, but you've got a whole team backing you up. Let me know how I can help you get settled.

7. Welcome to [Company Name], [Name]! I've been in your shoes, and I know how much there is to take in. Let's schedule time this week to chat through any questions you have.

Warm & Personal Welcomes

These messages help you connect on a human level and build stronger working relationships.

8. Welcome, [Name]! We're so proud to have you as part of our team and look forward to getting to know you better. We know you'll thrive here!

9. Welcome to the team! We're thrilled you chose to join us and can't wait to see what you accomplish with your unique ideas, abilities, and positive attitude.

10. Welcome, [Name]! We're excited to have you onboard and will set up a time for us all to meet as a team soon. Can't wait to learn more about you and your ideas for this role!

11. We're thrilled to have you with us, [Name]! You stood apart with your experience, skills, and innovative ideas. We look forward to getting to know you better as you begin this journey.

12. Congratulations and welcome, [Name]! We're so excited to have you as part of our team and look forward to seeing how you positively impact our work.

13. Welcome to [Company Name], [Name]! Beyond your impressive background, we hired you because we think you'll fit right in with this team. Looking forward to working together!

14. Hey [Name]! First day jitters are real, but you're walking into a room of people who are genuinely excited to meet you. Welcome to the team!

Motivational & Empowering Messages

Use these to inspire confidence and encourage new hires to bring their full selves to work.

15. Excited to welcome you to the team! We believe you'll do great things in this role and hope you always feel comfortable sharing your thoughts and ideas with everyone.

16. Welcome, [Name]! We know you're going to accomplish amazing things in this role and are excited to watch what you achieve.

17. Welcome and congratulations, [Name]! You were chosen because we truly believe you'll have great success in this role. We look forward to seeing the work you accomplish and supporting you along your journey!

18. Best wishes on your first day, [Name]! We can't wait to see you take this role to new heights and offer a fresh perspective to the team. Always feel free to share your thoughts and push us to be better.

19. Welcome, [Name]! We're confident you'll exceed expectations in this role and look forward to working alongside you. Please ask for help in any areas you need it—we know you'll pay it forward soon!

20. Welcome to the team, [Name]! Your fresh perspective is exactly what we need right now. Don't be afraid to challenge the status quo—that's why you're here.

21. Congratulations on joining [Company Name], [Name]! You bring skills and experience that will help us reach the next level. Let's do great work together.

Supportive & Collaborative Welcomes

These emphasize teamwork, help, and creating a supportive environment from day one.

22. Welcome, [Name]! Happy to have you join the team. Know you can always ask questions—we're more than willing to help you moving forward. Excited to be alongside you on this journey!

23. Warmest of welcomes, [Name]! I look forward to collaborating with you in this role. Always feel free to ask for help—all of us on the team are here for you!

24. Congratulations on this step in your career! We can't wait to see what you accomplish and will be here for any support you need. I'll set up a meeting soon to answer any questions during the training process.

25. Welcome to [Company Name], [Name]! We're all excited to have you on board and are here to support you in any way we can. Please don't hesitate to reach out!

26. Excited to have you join the team, [Name]! Know that we're all here to help you in any way we can and look forward to working together soon.

27. Welcome, [Name]! No question is too small, no ask is too much. We succeed when you succeed, so lean on us as you get up to speed.

Short & Sweet Messages

Perfect for quick Slack messages, team channel announcements, or casual check-ins.

28. Welcome to the team! It's so great to have you join us, and I look forward to collaborating with you.

29. Hey, [Name]! It's great to have you join the team. I'm excited to see all you contribute to our group!

30. Welcome! We're so enthusiastic to have you on board and truly believe you'll excel in this role.

31. Welcome to the [Company Name] family! We're so glad you chose to join our team. We're all ecstatic to have you alongside us!

32. Congratulations on the new role! I'm so excited to work with you in this position and see all the incredible things you accomplish.

33. Hey everyone, please join me in welcoming [Name] to the [Company Name] team as our [Job Title]! [Name] will be working on [Responsibility #1], [Responsibility #2], and [Responsibility #3]. Welcome aboard!

34. Hi team! Let's give a round of applause to our latest team member, [Name], who will be joining our [Department] team! Welcome, [Name]!

35. Woohoo! [Name] has joined our [Department] team as [Job Title], and today is [his/her/their] first day. We're very happy to have you on board, [Name]!

Comprehensive Welcome Letter Template

If you're sending a first-day email from HR or a hiring manager, use this detailed template to provide all the essential information a new hire needs.

Subject: Welcome to [Company Name], [Name]!

Hi [Name], welcome to the [Company Name] team!

We're excited to have you as a new colleague, and we're sure you'll bring a lot of value to our [Department] team, especially with your vast experience in [Industry].

This email covers the essential elements of your onboarding experience and gives you an overview of your role, team, and some helpful company documents. Let's start!

Documents to review

• About [Company Name]: Our vision, mission, and core company values
• Employee handbook for new team members
• A list of all apps and platforms you'll be using in your day-to-day work
• Knowledge and Resources Hub

Get to know your coworkers

• [Name] - [Job Title], [LinkedIn profile]
• [Name] - [Job Title], [LinkedIn profile]
• [Name] - [Job Title], [LinkedIn profile]
• [Name] - [Job Title], [LinkedIn profile]

Important internal meetings

• 1-on-1 check-in with [Name] - Wednesdays, 10 am EST
• [Department] weekly sync - Mondays, 11:30 am EST
• Company-wide all-hands: Tuesdays, 12 pm EST
• Social time with the team: Fridays, 4 pm EST (every other week)

How we communicate at [Company Name]

Most of our team communication (and all of the informal, casual chats) happens on Slack. You should already have an email with an invite to join the company workspace. You can start a new channel if you want, but here's an overview of the most important ones:

• #general - Used for celebrating wins, asking general questions, and welcoming new team members
• #urgent - Urgent requests between engineering, customer support, and partner support teams
• #family - A channel where we share photos of our partners, kids, pets, plants, homes, and everything else that is part of our daily lives

Your first 30 days

Your first 30 days on the team will focus on getting you settled in, training, and onboarding. You can find your personal 30, 60, and 90-day check-in materials on this link [Link].

Next steps

Your welcome call is scheduled with [Manager name] for [Time]. You don't have to prepare anything for the call, so sit back, sip on coffee, and relax. In the meantime, we've scheduled the delivery of a special welcome package, so expect it right after the onboarding call. We don't have a company dress code, but we're sure some of these items will be a great addition to any wardrobe.

Have a great first day, [Name]!

Why Welcome Messages Matter

A welcome message isn't just a nice gesture—it's a critical part of creating a positive employee experience. Employees with bad onboarding experiences are more likely to switch jobs during their first year, which makes that first impression crucial.

Here's why welcome messages make a difference:

They ease first-day anxiety. Joining a new company—whether remote, hybrid, or in-office—comes with stress. Will I fit in? Will I know what to do? A thoughtful welcome message reassures new hires that they're supported and valued from day one.

They help employees connect. Building relationships doesn't come naturally in remote work environments, but even in-office teams benefit from intentional connection. Welcome messages that introduce the team, explain communication norms, and offer help create pathways for bonding.

They set the tone for company culture. A warm, genuine welcome message reflects your company values. It shows new employees what matters here—whether that's collaboration, innovation, support, or transparency.

They boost engagement and retention. Employees who feel welcomed and connected from the start are more engaged in their work and more likely to stick around. Research shows that strong onboarding experiences improve retention and help employees ramp up faster.

Best Practices for Welcoming New Employees

When you're welcoming a new teammate, focus on substance over style. Your new employee cares less about your subject line and more about feeling welcomed and confident on their first day.

Make sure to nail down the following elements:

Build a solid onboarding process. The welcome message isn't a standalone thing—it should be part of a thorough, well-designed onboarding process. As part of this experience, the new hire should get access to Slack and other essential platforms, get a chance to introduce themselves to the team, have a kickoff call with their direct manager, and receive guides that will help them navigate the first day at work.

Showcase your company culture. Showcasing the company culture to new employees is one of the most effective ways to get them excited and engaged from day one. If you have mission statements, culture presentations, and team communication guidelines, make sure to include them in the welcome package for new employees. Knowing the inner workings of team communication and how the company culture works makes new team members feel more confident in their new role and work environment.

Make it easy to connect with the team. The #1 thing new employees want when joining a new company is to get to know their coworkers and connect with them. You can make this easy in a few different ways:

• Set aside time to introduce the new member to the team. If you have company or team-wide meetings, take a few minutes to introduce the new employee and let them share something about themselves.
• If you provide flexible workspaces to employees as a way for them to meet in person and connect, make sure to provide guidance to new employees about how they can use this perk.
• Encourage the team to schedule intro chats with new employees. This will make it easy for everyone to get to know each other, and some great work friendships might start forming right away!

For remote and hybrid teams, go the extra mile. Remote employees don't have the benefit of walking into a physical office and shaking hands with their new coworkers. That's why welcoming them virtually is essential for alleviating stress and making them feel part of the team. Consider sending a welcome package, scheduling virtual coffee chats, and keeping remote employees engaged through intentional connection points.

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