When choosing your next office management tool, look for features like ease of use, customization options, and high customer satisfaction. You will also want to ensure flexibility, pricing, and features for managing visitor check-ins and desk bookings. 

This article will explore the best Envoy alternatives, compare functionality, and explain why Gable is the best choice for modern, agile workplaces.

Whether you aim to enhance office processes or reduce costs, this article will provide valuable insights. Keep reading to discover the best solution for you. 

What is Envoy?

Envoy is a workplace management platform. It connects people, spaces, and data, offering numerous features that enhance efficiency, safety, and user experience. 

Key Features of Envoy:

• Desk and room booking: Employees can use the room booking system to reserve desks, book meeting rooms, and other workspaces in advance or on the spot.
• Visitor management: Streamlines the visitor check-in process with a secure interface. The system lets employees pre-register and sign in digitally.
• Occupancy and utilization analytics: The platform provides real-time insights into space usage, employee attendance, and visitor traffic.
• Emergency notifications: Envoy can send emergency alerts, which lets organizations quickly communicate with employees and visitors during crises.
• Integrations and automation: Envoy connects with various workplace tools, including Slack, Microsoft Teams, and access control systems.
• Parking spots management: Envoy lets employees book parking spaces the same way they do with desks, as well as an option to reserve bike racks.

While Envoy works well for some, it's not a one-size-fits-all solution. Many businesses find that alternative platforms better meet their needs, due to advanced customization options, ease of use, or stronger customer support.

Best Envoy alternatives in 2025

Envoy is a popular choice for managing workspaces, but it's far from the only one. 

When considering alternatives to Envoy, four tools for managing workspaces stand out: Gable, Robin, SpaceIQ, and OfficeSpace. These platforms each offer reliable solutions for companies looking to optimize their hybrid work environments.

Below is a brief overview of these tools and a comparison of their key features and pricing.

Gable

Gable is an all-in-one workplace management platform that aims to simplify the oversight of hybrid setups with its four core products: 

• On-Demand, with access to 14,000+ premium flex spaces worldwide, with real-time availability and transparent pricing
• Office Management, with office tools like desk booking, room scheduling, interactive floor plans, wayfinding, and more
• Visitor Management System, with pre-registration, visitor sign-in, badge printing, QR code check-in, and automated notifications, for a safe and welcoming visitor experience 
• Event Orchestration, letting you organize and manage company events smoothly, from booking a venue and inviting employees to measuring feedback
• Integrations: Integrates seamlessly with everyday tools like Slack, Microsoft Teams, Google Workspace, and Google Calendar
• Data and Insights: Offers detailed analytics on office space usage, employee engagement, and real estate costs.

The main difference between Envoy and Gable lies in the Gable On-Demand product, which is specifically designed to support remote and hybrid workplaces, as well as provide data availability across multiple locations, making Gable a perfect fit for data-driven companies.

Gable is a more comprehensive solution, giving companies full control over their workplace strategy, and our data insights make all the difference, particularly for hybrid teams.

Pricing

Pricing starts at $3 per seat per month for Office Management, all-inclusive. For Visitor Management, it is $150 per month per location. Custom pricing and discounts are available for enterprise clients.

Why choose Gable over Envoy?

Gable provides more extensive real-time data on workspace usage and seamless integrations with tools like HRIS, SSO, Slack, and Microsoft Teams, access control platforms, and more. It also offers advanced budget management, helping companies control costs while providing flexible options for employees.

Robin

Robin is a workspace management platform that simplifies desk and room bookings, provides real-time office maps and workplace analytics, and integrates with popular calendar tools like Outlook and Google Calendar.

Robin offers flexible booking to avoid overbooked rooms. Users appreciate Robin for its easy-to-use interface and quick support.

Key features

• Desk and room booking: Simplifies the process of reserving desks and rooms, helping to reduce scheduling conflicts.
• Interactive maps: Provides real-time visual representations of the office layout and available spaces.
• Visitor management: Ensures a smooth and secure check-in experience for visitors.
• Integrations: Syncs bookings and space usage with tools like Slack, Microsoft Teams, and Google Calendar.
• Real-time analytics: Offers insights into space utilization and occupancy trends to optimize efficiency - excellent for companies watching their bottom line.

Pricing

Pricing details are available upon request. They are mid-range for similar tools.

SpaceIQ

SpaceIQ, a part of Eptura, offers many space management tools, including occupancy planning, move management, and real estate forecasting. It aims to help office managers by providing tools to optimize space, arrange seating, and plan scenarios.

SpaceIQ also has strong integrations with IT and access control systems, ensuring smooth and secure workplace operations.

Key features

• Occupancy management: Tracks and optimizes how space is used across different areas
• Move management: Simplifies the process of relocating teams or departments within the office
• Scenario planning: Helps plan for future office needs, including layout changes and utilization improvements
• Space utilization analytics: Provides detailed insights into how the workspace is being used
• Drag-and-drop space planning: Enables easy adjustments to office layouts with a simple interface
• Reporting: Detailed reports on space utilization, occupancy, and forecasting

Pricing

Pricing is available upon request, with options tailored for both small and large enterprises.

OfficeSpace

OfficeSpace is an integrated workplace management system (IWMS) that incorporates desk and room booking, real estate management, facility maintenance, and energy efficiency.

OfficeSpace offers tools for desk booking, floor plan management, and scenario planning. 

Key Features

• Desk booking: Allows employees to easily book and manage desks, optimizing space allocation
• Floor plans: Provides a visual representation of office layouts, enabling better space utilization and planning.
• Scenario planning: Helps companies anticipate office space needs and plan for changes in real time
• Space utilization analytics: Detailed data on how office spaces are used to maximize efficiency
• Move management: Simplifies the process of moving employees within the office
• Integrations: Integrates with tools like Slack and Microsoft Teams

Pricing

Like its competitors, pricing is available upon request. There are flexible options for organizations of different sizes.

Gable vs. Envoy: A detailed comparison

While both Gable and Envoy offer robust workspace management tools, Gable emerges as the superior choice for hybrid office management. It is more adaptable, budget-friendly, and all-encompassing.

Let's explore how Gable excels over Envoy in key areas.

What users are saying

Users praise Gable for its user-friendly interface, adaptability, and ease of use. Gable's integration with tools like Slack, Outlook, and Teams is a big plus. 

Reviewers also emphasize the platform's attentive customer support and affordability. Gable's clear pricing and customer-centric approach significantly benefit companies that want scalable, customizable workspace management options.

Envoy has received primarily positive feedback. Its visitor management, ease of use, and adaptability to corporate settings are praised. On the other hand, there are mixed opinions about customer service and pricing. Some issues include app navigation, limited weekend support, and mobile compatibility.

Ease of use: User interface and experience

Gable and Envoy have user-friendly interfaces, but Gable has been reported to be simpler and easier to navigate.

Gable has a simple, intuitive interface. It makes booking desks, rooms, and workspaces easy and ensures a smooth experience for all users, regardless of their tech skills. User reviews note Gable's low learning curve, which cuts training time and speeds up team adoption.

While also praised for its usability, Envoy has a steeper learning curve for certain features. For example, users appreciate Envoy's customizable maps and interactive tools; however, they have also reported that Envoy lacks a user-friendly interface.

Flexibility

Gable stands out for its exceptional flexibility in hybrid and remote work settings, while Envoy is more tailored to managing in-office operations.

In addition to Office Management, which lets companies handle desk and room bookings, Gable On-Demand (with access to 14,000+ flex spaces worldwide) makes the product scalable and adaptable, so when your teams grow, your costs won't.

Envoy helps manage in-office work with room scheduling and desk reservation features, making it a solid choice for companies with a central office structure. However, when compared to Gable, Envoy's reach is more limited.

Integrations

Both platforms offer integrations, but Gable's approach is broader.

Gable connects with over 30 workplace tools, including Slack, Microsoft Teams, HRIS, and access control systems like Brivo and Verkada. This versatility allows businesses to streamline workflows and boost productivity, while keeping security top of mind.

Envoy integrates with more than 15 tools, such as Slack, Microsoft Teams, and various access control systems. However, it primarily focuses on in-office management tools, making it a better fit for companies with centralized office setups.

Customer support

Both platforms are known for their customer support. But Gable's personalized approach adds extra value.

Gable is recognized for its responsive 24/7 support team, which assists with email, live chat, and phone. Customers often praise the fast response times and tailored support. This is especially true during onboarding and for urgent issues.

Envoy offers 24/7 customer support through various phone, chat, and email channels. However, some users have noted occasional delays in support response times, particularly for more complex issues or outside of regular business hours. One user reported having to wait until Monday for assistance when support wasn't available over the weekend, which can be inconvenient for urgent tasks.

How Ironclad transitioned from Envoy to Gable

Ironclad, a leading digital contracting platform, transitioned from Envoy to Gable to enhance its hybrid work and drive data-driven decisions. Here's how Gable transformed Ironclad's workplace strategy, optimizing their office and flex space use.

The challenge

Ironclad used Envoy for workplace and visitor management, but they didn't fully use most of the tools. As Josh Bukstein, Director of Workplace at Ironclad, said, "Envoy's all-in-one product is now costly and has unused features, like pandemic-era questionnaires."

Ironclad sought a more user-friendly platform to enhance visibility into workspace bookings and address their hybrid work needs.

The switch to Gable

When Ironclad chose to switch to Gable, Josh Bukstein noted that Gable was designed to meet all their employees' needs, from office desk and room booking to coworking space access globally. 

Gable's layout lets Ironclad employees easily track their colleagues' bookings, improving collaboration and team interaction. Gable's pricing is better suited to Ironclad's needs, helping them avoid wasted costs on unnecessary features.

The results

Since adopting Gable, one of the most significant changes has been the ability to utilize data effectively. Ironclad now relies on Gable to obtain real-time insights into the usage of coworking and office spaces. "With Gable, we can track usage in our offices and coworking areas. We now understand how many people plan to come in, how many show up, and we base our decisions on that," Bukstein explained.

Try out Envoy alternatives and transform your workplace

Hybrid work is changing fast. You need a workspace management tool that is flexible, scalable, and easy to use. Many organizations like Envoy, but Gable is a strong alternative, meeting the needs of modern, dynamic workplaces.